Register publications in DiVA

KTH strives to enhance the visibility of its research, making significant contributions not only to the global scientific community but also ensuring its impact resonates widely within society. Therefore, publications written by researchers in their capacity of KTH employees should be registered in DiVA.

Search in DiVA

Upcoming events about publishing

Time to publish your thesis

10 Mar

Events for doctoral students and researchers

Monday 2025-03-10, 10:15 - 12:00

Participating: Greta Quesada Richardson and Michael Andersson, KTH Library

Location: Zoom - no registration

2025-03-10T10:15:00.000+01:00 2025-03-10T12:00:00.000+01:00 Time to publish your thesis (Events for doctoral students and researchers) Zoom - no registration (KTH, Stockholm, Sweden)Time to publish your thesis (Events for doctoral students and researchers)

View the library's full calendar

We offer research groups tailor-made workshops on publishing. Read more about ordering a workshop.

Uses for DiVA

The information in DiVA makes it possible to find the publication, not only in DiVA, but also through search engines such as Google and Google Scholar.
DiVA can be used for open access publishing, which makes the publications more searchable and accessible. Read more on the open access pages.
The bibliographic information can be used for generating publication lists, importing records to reference management software and for bibliometric analyses.

Who should register?

Staff at the library import bibliographic information from Web of Science and Scopus at a regular basis. Publications not covered by these databases must be registered by the authors themselves. The authors can also self-archive a full text of an article in DiVA (check copyright first.)

It is the responsibility of every author to make sure that their own publications are registered in DiVA and that they are correctly registered.

Registering publications

First read Important to keep in mind when registering in DiVA

Only register published material.
To avoid duplicates, check that the publication is not registered already.
For registering doctoral and licentiate theses, see separate instructions on posting a thesis
Student theses are registered by administrators at the different schools at KTH. Read more about registering student theses
Log into DiVA and register your publications. Please note that help texts can be found in the registration form (marked with a question mark). Create or connect your ORCID id
If you have several publications registered in another database you can import them into DiVA, for example from Web of Science and Scopus.
Would you like to self-archive your publication? First, make sure you have the right to put a copy of your publication in DiVA, see Open policy finder. Please read our open access pages first. Your pdf will not be visible immediately after uploading it. Staff at the library will check publisher conditions etc, which may take a few days.

Register artistic research

You can register artistic research in DiVA as an artistic output with or without full text material.

Publish your artistic research in Research Catalogue where the research is made visible in the form of so called expositions, where text, images, video and audio can be combined in a presentation or documentation. Read more about Research Catalogue.

How to register papers to your thesis

If you have written a compilation thesis, you should first register the appended papers in DiVA. Begin by searching for appended papers in DiVA to check if they have been previously entered. If they are not already in the system, add them manually or by importing from sources such as Scopus or Web of Science.

For unpublished appended papers, choose the publication type "Manuscript (preprint)". If these manuscripts have already been submitted to or accepted by a journal, you can indicate this in the comments field. You should not register unpublished appended papers as "Journal Article". When the manuscript eventually becomes a published article, it will be automatically imported into DiVA, or you can register it separately. A good rule of thumb is that an article can be considered published when it has received a DOI (Digital Object Identifier). Manuscripts and published articles will eventually exist side by side in DiVA as two separate entries, even if they seem to be the "same work".

If your thesis contains manuscripts, you can decide whether these should have a visible and downloadable PDF. It is considered beneficial to make your research public as early as possible from an "open science perspective" as it accelerates scientific discussion and provides a "timestamp" for the research. However, publishing research as a manuscript may cause issues if the research is later to be used for a patent application or if you suspect that the journal to which you intend to submit your manuscript is hesitant about the research results already being available online. Most journals and publishers nowadays have no problem with unpublished manuscripts being available before the peer-review process or being part of theses with visible full text.

The library strongly encourages you to attach manuscripts to the entry. The full text can also be hidden/archived if you are unsure or change your mind.

Instructions for posting a thesis

Import publications to DiVA

Perform a search in Scopus to find the references you want to add to DiVA.
Select the references that you want to export.
Click on Export.
Select file format RIS and All available information.
Click Export to save the file to your computer.
Log in to DiVA.
Select Import references.
Select Import from external databases (top right corner).
Select file format RIS.
Upload the file.
Click on Import.
All references will now be listed. Click on one publication at a time, find your author box and enter your KTH ID (consists of eight characters and begins with u1) in the Local user ID field. Check that the other information about the publication is correct and then select Continue, Continue and Submit.

Perform a search in Web of Science to find the references you want to add to DiVA.
Select the references in the hit list that you want to export.
Click on Export.
Select file format Plain text file.
Select Full record under Record Content.
Click Export to save the file to your computer.
Log in to DiVA.
Select Import references.
Select Import from external databases (top right corner).
Select file format ISI.
Upload the file.
Click on Import.
All references will now be listed. Click on one publication at a time, find your author box and enter your KTH ID (consists of eight characters and begins with u1) in the Local user ID field. Check that the other information about the publication is correct and then select Continue, Continue and Submit.

Log in to your ORCID account.
Select the references you want to export.
Click on Export works.
Click on Export.
Save the file.
Log in to DiVA.
Select Import references.
Select Import from external databases (top right corner).
Select file format BibTeX.
Upload the file.
Click on Import.
All references will now be listed. Click on one publication at a time, find your author box and enter your KTH ID (consists of eight characters and begins with u1) in the Local user ID field. Check that the other information about the publication is correct and then select Continue, Continue and Submit.

1. Search for all your publications in KTHs publication database DiVA.

2. Mark all publication that you would like to export.

3. Look for an Export link on the bottom of the page.

4. Choose export as BibTeX.

5. Go to ORCID and choose + Add in Works and upload with BibTeX.

Log in to your Google Scholar account.
Select My Profile to see your publications.
Select the references you want to export.
Click on Export.
Select file format BibTeX.
Save the file.
Log in to DiVA.
Select Import references.
Select Import from external databases (top right corner).
Select file format BibTeX.
Upload the file.
Click on Import.
All references will now be listed. Click on one publication at a time, find your author box and enter your KTH ID (consists of eight characters and begins with u1) in the Local user ID field. Check that the other information about the publication is correct and then select Continue, Continue and Submit.

Perform a search in the DiVA of the institution in question to find the references you want to import into DiVA.
Select the references that you want to export.
Click on Export.
Select file format Mods.
Log in to KTH's DiVA.
Select Import references.
Select Import from external databases (top right corner).
Select file format MODS V3.
Upload the file.
Click on Import.
Now all references will be listed. Click on one publication at a time, find your author box and enter your KTH ID (consists of eight characters and starts with u1) in the Local user ID field.
NOTE! Do not change the organization affiliation. It must correspond to what is stated in the publication. Check that other information about the publication is correct and select Continue, Continue and Submit.