Author
The working environment for the personnel and the student is an important part of ITM’s work. At Dean’s office we have weekly meetings between me, Annika Lilja and Sofia Granberg and sometimes even other persons to discuss the progress regarding our systematic work focusing on the different part of the environment. During the last two years we have tried to organize the work in different groups. This has led to the decision that we have hired the following persons part time at Deans* office to be responsible for the following tasks:
Each of these three persons is in turn responsible for a group consisting of people from each of ITM’s departments. They meet four times a year to discuss different issues such as needs for education of personnel, smart solutions that was found by one department and that can be transferred to other departments, etc. Thus, we have created groups of specialists that can learn from each other as well as discuss issues related to their focus areas.
As an important part of the Deans’ office systematic work on issues related to the working environment, we also meet Valter, Anders and Peter four times a year to inform each other regarding what each group is working on. At these meetings, Annika and Sofia inform and discuss activities that take place in their KTH network on environmental issues. In addition, Anna Thöresson Berg participates as the responsible for the psycho-social work within ITM. The last important member of this group is Staffan Qvarnström, who is ITM’s main Health and safety representant. He also has his own network of people from each department.
I should also mention that within ITM’s group we make a budget for the coming year regarding the needs of educations, support etc. Thereafter, this budget is later on presented for the ITM board that makes the final decision on the amount. So far the board has been very positive towards our activities so we feel that we have a strong support from the leadership. You can find more information on our at ITM’s intranet.
I also want to inform you about an important part of our systematic environmental work that will take place soon. It is time for our annual safety inspections at each department. These will take place at the following times:
- March 7, Materials Science and Engineering
- March 9, Industrial Economics and Management and Deans Office
- March 11, Industrial Production
- March 14, Applied Mechanical Engineering
- March 21, Machine Design
- March 29, Energy Technology
As part of the budget each year we also include specially targeted wellness activities directed to promote your health (friskvård). Here, we send out a question to you (both our personnel and scholarship students) to ask which activities you prefer. Thereafter, we select the activities that most people have voted for. Please visit ITM’s intranet to see what activities that are offered by us.
Personally, I try to join the floorball group once or twice a week because I think it is a whole lot of fun. Maybe I will see you at that activity or at least that I see you in the KTH hall in the future?
Pär Jönsson, Vice Dean
Author
Do you remember what it felt like to open a brand new paper calendar? Every sheet a clean page, completely blank, no doodles, no “to do” lists. Gradually you filled it up by hand.
This is still how I feel today when I return to work after the Christmas break, but there are no blank pages – everything has been transferred electronically into a diary.
Financial result for the year
The school had a budget of SEK 5.7 million and posted a surplus of SEK 5.6 million. The result is distributed by division: SEK -7.3 million for research and SEK +12.9 million for education. Research is still generating a loss despite a marked increase in the number of external projects in 2015. This is largely due to the school’s low level of basic government funding which is not matched to the number of external projects.
The education side generates a relatively large surplus. This is partly due to the performance-based funding that was awarded to ITM for the master’s programme in engineering. A number of positions are being recruited, means those costs have yet to arise.
The doctoral completion rate increased by 10 points from 2014 to 2015, which will generate an increase in allocation for 2017. At the end of 2015 there were 516 full-time equivalents employed at the school.
The school continued to have a regulatory capital deficit of SEK -12.1 million.
Allocation for 2016
The school’s operational objectives for 2016 (president’s contract) have been uploaded onto the web. They outline the school’s objectives from a KTH perspective. The document specifies KTH’s expectations and objectives for the school. The year’s allocation of funding is also specified in this document. Work on allocating the revenues to the school’s departments is currently in progress.
Administration
The administration office at the school held a shared workshop just before Christmas. There were two intensive days during which all participants showed great commitment. The work environment and group projects were in focus and we discussed how an ideal administration could be structured/function within a three-year period. The key words for the day were psychosocial work environment, service-mindedness, efficiency, sustainability, leadership and organisation.
The on-going workshop-based work will continue throughout the year and will emanate in a new administrative strategic plan for 2017-2020.
Be well
Christina, Head of Administration
Author
What will the future structure of education at KTH look like? Will we keep the “Civilingenjörsexamen” forever? Do we need as many programs as today? Can we afford the education we give today even in the future? If not, is the problem that many of our courses are run with too few students? According to recent statistics 579 out of 1739 courses at KTH are run with less than 16 students? Do we recognize this at ITM? If not, why? Are there any problems at all, really?
These are some of the questions and issues that were discussed today when GA (myself) and vice-GA Catharina Erlich met with KTH´s special investigator Anders Axelsson and Björn Marklund together with representatives from Science, ABE and ECE schools. Axelsson, the former president of LTH, will present the results from his investigation, and associated recommendations, during the spring. One particularly interesting point of discussion was the motivation for our programs. We tried to convey the message that our programs at ITM are needed and that they all fulfil their purpose for both students and industry.
A lot of discussions will obviously follow and it will be interesting to see the final conclusions. It is a true challenge for anyone to find the “ideal concept” for KTH and the different schools. One thing is clear, gone are the days when it was enough to attract the students to KTH in the first place with a fancy program name. We also need to “keep” them and transform them into successful world class students that manage to get their degree on time and an interesting job afterwards. It is my firm belief that the difference in profile and character we have developed and refined for our programs at ITM still is a good strategy for this to happen. Another key success factor for the future is to work hard to maintain the strong and positive involvement from our academic staff in different positions as “program managers”, teachers and study counselors working together and continuing being proud of what we do in the educational field.
Another interesting topic discussed today was the employability of our students and the recent prognosis that there will be a lack of högskoleingenjörsstudenter (“Bachelor of Engineering”) in Stockholm in the near future. It seems to me that we have a lot of god things for this in the pipeline at the ITM School and maybe there is time to mention some of the activities planned for 2016 in the next blog post this week.
Per Lundqvist, GA
Author
An intensive work was carried out at Dean’s office and the departments now at the end of this year to reach the last possibility to submit our positions to the KTH Faculty Council, at their last meeting for the year which was held on December 8. Some of these recruitments were part of the normal strategic faculty plans that are made at each department. In these plans we consider both how many faculty members that will retire within the coming years, the needs in research and education at the departments as well as the general needs in the industry and society. It should be mention that the role of The Faculty Council is to judge if the new position is part of the future strategic plan of the department to meet the demands in research and education. However, they also judge whether the financial body of the department is large enough to host another faculty position.
On December 8, four “normal” strategic faculty positions were put forward to the Faculty Council. Professor Pontus Braunerhjelm and his co-workers at the Department of Industrial Economy and Management submitted two positions: an Assistant Professorship in Industrial Economy with Focus on Entrepreneurship and an Associate Professor in Industrial Economy with a Focus on Supply Chains. Also, Professor Björn Palm and his co-workers at the Department of Energy submitted an Associate Professor position focusing on Energy and Sustainable Development and Professor Mauro Onori and his co-workers at the Department of Industrial Production submitted an Assistant Professor position in Cloud Based Manufacturing and Robot Technology. The first three positions passed the scrutiny of the Faculty Board and were sent to the next control mechanism at KTH, namely the Employment Council. Their job is to go through the employment profile in detail to make that it is clearly written.
We got some minor complaints regarding the title of the fourth position. It seems like Professor Onori has to modify his visionary “cloud” formulation to something that is more “earthy” (jordnära), so that “the rest of us” can follow his ideas! By the way, this is not the first time this department seems to come up with new ideas before anyone else does. As an example they did lots of research in 3D printing/additive manufacturing many years ago but it was stopped due to lack of interest from society and industry at that time. However, as many of you know they are back in business in this area again, now when the industry and society has caught up with their visions.
On December 8 a historical event also took place, namely that we started the process to build the research at the Department of Applied Mechanical Engineering. This is currently a department that is totally focused on education, but in the strategic plans they will grow in research up to a size of a typical ITM department. This is a huge transformation that will take place the coming years. Here, I would like to stress that Associate Professor Kristina Palm and her co-workers have worked hard for a long time to carefully study the needs of future research at this new research department. As I mentioned before, they have planned seven new faculty positions. Thus on December 8 the following first four positions were put forward to the Faculty Council (note, that at this stage the English names are not finalized):
- Assistant Professor in Operational Production Management (Biträdande lektor i operativ industriell produktionsledning
- Associate Professor in Production Systems Technology (Lektor i produktionssystemteknik)
- Associate Professor in Sustainable Production (Lektor i hållbar produktion)
- Professor in Industrial Production Management (Professor i industriell produktionsledning)
All four of these positions passed the needle’s eye set by the Faculty Council and will now be scrutinized with respect to the formulations of the employment profiles. Thereafter, the will be announced in Swedish and International media in order to attract talented co-workers. To be continued……
Finally, I would like to wish all people at ITM a happy holiday with their family and friends. I am aware of that we celebrate different occasions during this holiday and that we even celebrate the “New Year” at different times. Nevertheless, I hope that you will enjoy “this” particular holiday period.
Pär Jönsson, Vice Dean
Author
The last part of the year places big pressure on the Dean’s Office (DO) Administration often deals with aiming for the finish – the cycle must be completed before the end of the year.
In the best case scenario, the salary reviews will be complete. The financial books will close and the 2016 budget will be entered into the system. Activity reports will be finalised. All grading reports for the year will be submitted, partly so as students will have their grades registered during the correct period, but also because registration is a financial transaction.
Furthermore, it is the case that all of us want to “tidy up” a little bit before the new year. This is usually evident from the marked increase in expenses, remunerations a travel invoices throughout December.
In the spring, KTH received its environmental certification. Revisions will be conducted on an ongoing basis to make sure that we continue with our improvement work and follow the established management plans for meeting the environmental goals in place. An internal audit was carried out in November, in which ITM performed well – we only had a few small deviations that will now be rectified.
The time frame for this year’s salary reviews has been tight. Many of us have worked to pull off the “impossible” feat of having the new salaries paid out in December. It is fun being able to say that good cooperation and communication within the school and between the parties made sure that ITM was finished on time. In the best case scenario – if all of KTH has done well – payments will be made on 23 December.
We have recently seen the arrival of a new colleague, Anton Lagerbäck. Anton will mainly be working with academic appointments. There has been a huge need for support in this area. The process and working methods at KTH have been altered, which has meant a great deal of to-ing and fro-ing for completion. It is now the ambition that, with the help of Anton, we can get the ball rolling without disruptions and with shortened processing times. So a very warm welcome to Anton!
Throughout the year we have worked on creating routines for how to manage the School’s purchases of between SEK 100,000 and 500,000. The routines must follow those set by the state but also the KTH guidelines at the same time as we need smooth processing for everyone involved. But most of all we should be able to be happy with the product/service we buy, despite the bureaucracy that it entails.
Now we are heading towards the end of the year and with this, the financial books for 2015 will close. This time of year is the most intensive for our financial team. Whilst the rest of us go on Christmas vacation, the pressure is on in the “workshop”, with all systems go for finalising the year. Nevertheless, over recent years, this work has gone ahead without a hitch. Currently, our accounts maintain a high standard, which means that comprehensive work must be done, but it is managed without any surprises.
For many years there have been requests and demands from the organisation and the School’s financial team to create a project leader report – and now we’re there! Over the first quarter, each person responsible for a project will receive follow up reports each month, directly to their email. To be able to carry out this follow up, a budget is of course needed for the respective project. All new projects have one of these, as do the majority of older projects. It will be interesting to receive feedback on these reports from those of you who are project leaders.
Work to create the School’s Annual Report for 2015 is in full swing. It will be the seventh year in a row in which the School issues a report. This years’ report focuses upon “Impact –research’s cooperation/influence in society”.
During 2015, DO’s focus areas have been:
* Environmental certification
* Working environment measures
* Management course (returns on 16th March)
* Fine-tuned accounting with monthly follow ups
* Project leader reports (financial)
* Purchasing and procurement routines
* Information online, e.g., “information from management”
* Health and wellbeing initiatives
* Stress project (seminar for all the heads of school and lecture for all members of staff)
A big thank you to all of my colleagues for this past year! I am proud to be the Head of Administration at ITM and I am grateful to have you all as my colleagues. You always do your best, no matter what!
From everyone at DO, merry Christmas and a happy new year!
Christina
