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Service@itm.kth.se

Annika Lilja

 , 2016-12-22

Now the project is in full swing. Employees have been identified with respect to:

  • The work tasks that have changed.
  • Employment changes line organisation.

Discussions were held at an individual level with the line manager and HR Manager. Thereafter, everyone was invited to a workshop where we together discussed concrete questions but also talked about how we perceived the decision of introducing service@itm.kth.se.

The change will be implemented in project form where all concerned administrators will be invited to participate.

Following work groups have been established:

  1. Infrastructure
  2. Education
  3. Research education
  4. Procurement
  5. Web
  6. Working in an open environment
  7. Events, conferences, disputations, etc.
  8. HR
  9. Economy

Following catchwords have been identified as being related to the work on change:

  • Quality
  • Efficiency
  • Sustainability
  • Cost
  • Accessibility
  • Service
  • Reception
  • Flexibility

A final report will be completed on January 26, 2017.

Reference group

The reference group has had its first meeting. They decided to collect input on ITM’s internal web where all employees can come in with suggestions for improvement related to the school administration. We hope that all can take the time to contribute as it will guide the development of how it will work in the future. To contribute however the feedback should be concrete.

Analysis

The dean has requested an analysis of how the administrative line appears today, the cost development over time and the administrators who will be affected by the change.

Below you can see the employment development at the ITM school divided in employment categories, professor, lecturer, assistant lecturer, adjunct, researcher/research engineer, doctoral candidates, technical/administrative staff and others, for the period 2012-2016.

Future information on the project

Annika Lilja is the project manager for service@itm.kth.se. She intends to come out and inform each department during the project period until April 1, starting immediately after new year.  Moreover the school’s website will be used to spread the word. Work material will be shared on “social”,

The school’s management team has a fixed point on the agenda for these questions; we receive feedback on the school’s website and of course also directly in our inbox.

Annika Lilja – anlil@kth.se

Christina Carlsson – christina.carlsson@itm.kth.se

Anna Thöresson Bergh – atb@kth.se

We hope that in this way we can update as many people as possible as all of us in one way or the other will be affected by this change. If you have suggestions on how to communicate in the organisation, get in touch!

Last but not the least, I want to wish you all Merry Christmas and a Happy New Year!

/Christina Carlsson, Head of administration

Translation of caption:
1. Professor – Professor
2. Lektor – Lecturer
3. Bitr. lektor – Assistant lecturer
4. Adjunkt – Adjunct
5. Forskare och forskning – Researcher and research
6. Doktorand m anställning – Doctoral candidate with employment
7. Teknisk/admin – Technical/admin
8. Övriga – Others

Annika Lilja avatar
Annika Lilja

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Christina Carlsson, Head of Administration

Time for some time off

Annika Lilja

 , 2016-12-21

We are approaching Christmas and New Year’s Eve and I take the opportunity thank all ITM employees, students and scholarship fellows for all the strong engagement and valuable contributions during 2016. My hope is that the we all during the coming two weeks find enough time to relax, to practice our hobbies and to enjoy being with families and friends.

The annual ITM leaders’ conference which gathers almost all staff members having a management role within ITM takes place on January 11-12. Except fostering improved leadership, the ambition with the 2017 conference is to initiate the strategic work towards our next development plan. Our new president, Sigbritt Karlsson, has announced that the work with the next KTH development plan will start early 2017. It is important that we are well prepared to contribute to this work, and to deliver constructive criticism when necessary. The conference will make use of some background material which might serve as an inspiration, but also as external contexts that we need to consider when formulating our strategic plans. Here I would like to share one piece of this background material, namely the KTH Utbildningskatalog 2026/2027 .

Merry Christmas and a Happy New Year!

/Jan Wikander
Dean of School

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Annika Lilja

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Head of School, Jan Wikander

Another triumph for ITM school! The diploma ceremony.

Annika Lilja

 , 2016-12-15

One of the highlights at the end of every semester is the graduation (diploma) ceremony in the City Hall. This fall was no different for our school. We were sharing the evening (KTH need two days for this) with four other schools: ECE, CHE, BIO and ICT.

The ceremony is really fantastic with KTH symphony orchestra and the choir. For this particular event dressed up as a proper “Lucia Tåg” of course. Christmas music and classics and the evening highlight was, as usual, when well-known opera singer and KTH Alumni Gunnar Lundberg sang O Holy Night (O Helga Natt in Swedish) with the choir and orchestra. It is informally known as Adams Christmas song after the composer Adolphe Adam. Original title is Cantique de Noël and it is composed way back in 1843 for those of you that like numbers. The song is almost as old as KTH apparently.

Speaking of numbers and impact: This evening made clear that ITM is THE major producer of engineers at KTH.  Degrees were awarded to Civ Ing (5 yr), Hing (3 yr) and masters (2yr) as usual. Here are some interesting statistics from last night:

BIO – 23 students. CHE – 25 students. ECE – 13 students. ICT – 22 students. ITM – 211 students!

All 211 names read by undersigned – puh!

The largest group this time was Industrial economics and management program followed by Mechanical engineering and Design and product realization.  For the first time the Energy and environmental engineering presented a noticeable impact with 16 students!

Extra fun for our School was that the KTH pedagogical prize was awarded to Mikael Ersson from Dept. of Material Science and Engineering. Mikael shared the price with Emma Strömberg from the CHE-school. Congratulations to both winners!

A really fantastic evening ending with champagne and mingle in the “golden hall”.

/Per Lundqvist, GA

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Annika Lilja

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Director of First and Second Cycle Education, Per Lundqvist

Time to celebrate

Annika Lilja

 , 2016-12-02

The last few weeks have been really intense with teaching, a workshop with lots of guests and much celebration. First there was the ceremony in the Concert Hall where 185 of the 308 doctors who graduated from KTH since the last time were promoted. It was striking how in the beginning it seemed like everyone at KTH were women: Vice Chairman (Helene Biström), the new president (Sigbritt Karlsson), Dean of the Faculty (Katja Tollmar Grillner), promoter (Margareta Norell Bergendahl), recipient of Janne Carlsson Scholarship for academic leadership (Cecilia Christersson), recipient of the KTH Grand prize (Helene Ehrensvärd) and the first two Deans (Muriel Bezer Hugosson and Amelie Eriksson Karlström). But then of course some schools had few or no female doctors and smashed the illusion. Of course I don’t mean that there should be only women at KTH only that it is desirable to have a mixture. It was great to see with what pride, yet timidness, all the new doctors received proof of what they had achieved. The atmosphere at the dinner in the City Hall was high, and it’s nice that supervisors get to enjoy it together with their former doctoral students.

Last Friday it was time to celebrate again when one of our doctoral students in a very commendable way defended her dissertation. It is fantastic to see how much joy radiates from a newly appointed doctor and to see their maturity and security. But of course it is also a little sad when one of the “kids” leave the nest.

Also the FA-business has taken its fair share of time – e-mails from both students and supervisors where there is a problem of some kind. Sometimes it is easy to help but sometimes, when the academic collides with the harsh economic reality, it is more difficult.

And of course I have to say something about the e-ISP. The system works well (even if it sometimes feels as if the ISPs goes in circles) and I think the time from when a graduate student presses the button to when the FA approves will be shortened considerably!

If you have questions regarding the web based ISP please email e-isp@kth.se.

/ Malin Selleby, FA

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Annika Lilja

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Director of Third Cycle Education, Malin Selleby

Working environment and approaching holiday

Annika Lilja

 , 2016-11-25

A systematic work focusing on the working environment for the personnel and the student’s is an important ITM task. As we have explained in earlier blogs ITM has appointed the following experts to lead the work in their respective area of expertise:

Each of these three persons is in turn responsible for a group consisting of experts from each of ITM’s department. They meet four times a year to discuss different issues such as needs for education of personnel, smart solutions that was found by one department and that can be transferred to other departments, etc.

In addition to the above mentioned three experts, Emelie Griplund, Katarina Tersmeden and Anton Lagerbäck from Deans Office as well as Staffan Qvarnström (ITM’s main Health and safety representant) meet four times per year to discuss the overall environmental work at ITM. During our last meeting for the year we summarized the activities during 2016 in a systematic environmental plan, which will be available on the internal web soon. In addition, we made a budget for the planned activities for 2017. This budget will be presented to the ITM board for their approval. The suggested activities include:

  • Courses identified by Valter, Anders and Peter to make sure that the personnel at each department obtain the suitable training.
  • Courses offered to all personnel at ITM including hints on how to handle stress as well as how to use a hearth starter may be used.
  • Sport activities, which were selected based on the input from those of you that had replied to the survey that was sent out (95 people): including massage, badminton, floor hockey, yoga, swimming and core.

I have corrected the exams from period 1 in the two classes I taught. Overall, the students performed very well which is a pleasure for a teacher to experience. Now, in period 2 I am involved in a class where students in the fifth year work on solving industrial problems in collaboration with industry. It is one of the most exciting courses I am involved in and I am looking forward to see their innovative solutions at the end of the semester.

As most of you I feel that December and the holiday is approaching in a rapid speed. It is also a time of the year that has its special feeling, since many people decorate their homes and streets with different lamps to counteract the darkness that this time of the year brings. Is not the LED lamp a brilliant technological innovation!?

Pär Jönsson, Vice Dean

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Annika Lilja

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Pär Jönsson, Vice Dean of School